Start from where you sit.
The same process looks different to the person who owns it, maps it, signs it off, and has to approve the vendor.
You own a process that lives in inboxes, spreadsheets and corridor reminders. Koldheim gives it a shape everyone follows, and shows you where every request is.
Your process map, running.Branches, thresholds, checks against live records and a designed rejection path. If you can map it, we author it with you as configuration, and Koldheim runs it without a development project in between.
No spend without the right signature.Requests arrive priced from stock, with the department budget in front of the approver. Over your threshold, a second signature is required before anything moves.
A leave balance nobody has to reconcile.Koldheim keeps leave as a ledger of movements with dates rather than a number in a column, so a balance is something you can read back rather than something you have to trust.
Know what you own, and what it is about to need.Tag, serial, warranty, condition, who holds it and where it is, on one register. Servicing raises its own task before it is due, and the work that follows sits on a board.
Know which version they accepted.A quote is revised until it is accepted and every version is kept. Acceptance creates the order the job and its costs hang off, and the work that follows moves across a board.
Approve it without having to own it.One platform, isolated per customer in the database, signed in through your identity provider. No custom code for your team to maintain, and a record of every change.
Show the client one file, and keep their answer.You own the client and what was sold. Koldheim sends each artwork version to the client through a link that shows that version only, pins their answer to the file they saw, and keeps every estimate revision.
Nothing reaches the client without your sign-off.Every upload is the next version, and each one comes to an art director before the client sees it. Changes go back to the artist with your comment, and nobody signs off their own work.
The printer gets the approved file, and only that file.Once the client approves, the supplier is emailed a link that opens the approved file and nothing else. You record the proof, production and dispatch, and the client confirms what arrived.
Book the plan the client approved.Every plan submission is the next version with its own PDF. A media director signs it off, the client approves that PDF by link, and booking orders are made from the approved lines, never a working copy.
Booked as approved, run as booked.One booking order per media owner, made from the approved plan. Owners confirm by link with their reference, you record proof of flight and make-goods, and an invoice outside tolerance waits for your decision.
Approve the work, not the email thread.Artwork and media plans can reach you one version at a time, through a link, with no account to set up. Your own marketing spend is checked against the budget before anyone approves it.