The client approved version 2 by email, and version 3 is what was booked.
For media managers and planners
Book the plan the client approved.
Every plan submission is the next version with its own PDF. A media director signs it off, the client approves that PDF by link, and booking orders are made from the approved lines, never a working copy.
Today
What it looks like now
01
02
Plan totals are a spreadsheet formula, and the bills never quite add up to the plan.
03
Nobody can say quickly which insertion orders are confirmed and which owners have not answered.
What changes
What you get, and where it shows up
The client approves a PDF, pinned
Each submission generates a plan PDF. The client approves that file, or asks for changes, through a link, and a newer version’s link supersedes the older one.
More on thisSigned off before it goes out
A media director signs off each plan version, never the planner or whoever raised the campaign.
More on thisPlan, orders and bills add up
Every line is worked out to the cent: value, discount, gross, commission and net. Totals are sums of lines, so the plan, its booking orders and the client bills always agree.
More on thisWhich services
3 of 9Where you work in it
Media BookingsAdvertising
Plan versions, director sign-off and client approval by link, then one booking order per media owner from the approved lines.
Artwork ApprovalsCreativeWith both, the material for a booking is an approved artwork version, sent to the media owner byte for byte.
ProjectsProject managementBriefs and campaign work in columns, with who moved each card on the trail.
Keep exploring
Where to next
Work out a media bill
Units, rate, discount, commission and VAT, rounded the way the bill is.
Booked as approved, run as booked.One booking order per media owner, made from the approved plan. Owners confirm by link with their reference, you record proof of flight and make-goods, and an invoice outside tolerance waits for your decision.
No spend without the right signature.Requests arrive priced from stock, with the department budget in front of the approver. Over your threshold, a second signature is required before anything moves.
Show the client one file, and keep their answer.You own the client and what was sold. Koldheim sends each artwork version to the client through a link that shows that version only, pins their answer to the file they saw, and keeps every estimate revision.